Software Asset Management (SAM) is the process involved in managing, controlling, and protecting software assets throughout their lifecycle. It helps an organization be on their toes to meet their changing requirements without expending on software costs and excess loss of time. Besides, it ensures optimal software utilization and absolute compliance for clearing audit tests.
Outsource2india has over 24 years of experience in software asset management. Over the years, we have assisted several organizations across domains to manage their software assets in a way that easily adapts to fast-changing market requirements without impacting the delivery process leading to increased savings and productivity. As a software asset management services provider, we have assisted our clients with a regular inventory of all software running within the organization thereby ensuring effective management of mobile, desktop, and data center software assets.
Software Asset Management Services
As a software asset management providing company, we offer diverse software asset management services to enable our clients to manage end-to-end software needs. Some of these services include -
Estimated License Position (ELP)
An estimated license position enables you to identify areas of under-license or over-license so that you don't risk compliance or waste money on needless software purchases. You can leverage our services to configure a software asset management tool to gather deployment data for each software publisher. We capture deployments on both virtual machines such as cloud and physical machines and create routine reports to help your business stay compliant and up-to-date.
Generate License Reports
Our reports will help you look at the contractual obligations and rights for all installed software. In the process, we will consolidate all your licenses for better deployment and up-gradation. Banking on the report will ensure lower software maintenance costs and 100% compliance with licensing requirements. Our reports also enable you to monitor the usage of software with a focus on properly utilizing bundled software. The reports can be particularly helpful to optimize costly licenses such as Microsoft SQL Server.
Review Update Of License Entitlements
Knowledge of your organization's ownership rights, and payments made for upgrades, is critical for any software asset management practice. With this service, you can review entitlements and get value-added advice on re-activating orphaned licenses or licenses that are no longer in use. Such licenses will be in a pool of owned licenses for reuse. An updated awareness of unused licenses helps you cut down on costs. Our services are leveraged by our clients to ensure there is no double buying when handling hundreds and thousands of licenses.
Reporting Consumption and Utilization of AWS, Azure, and Office 365
As reliance on the cloud model increases and applications shift to a subscription model, understanding usage patterns can get very challenging. Improper understanding has led to companies paying for Office 365 accounts that are no not used by the organization. Likewise, employees who work across departments end up having more than one account or subscription bundles that they are no more using. With our services, you will know where to reassign or remove subscriptions and cut down on bundled software that is not in use. This will ensure a highly optimized usage pattern with zero wastage of redundant costs.
Contract Renewal Negotiation
We have done on behalf of our clients several software license negotiations from different publishers. This exposure has given us a fair understanding of how the vendor's sales teams function. This understanding along with our own internal benchmarking data compiled over the years helps us bring to you the best possible deal when negotiating with a publisher on contract renewal. Our knowledge of how you use the software, and how to ensure this, and more in the contract term, help us come up with numerous options to assist in negotiations.
Support for Publisher Audit
With this service, we assist you to go through the process of software vendor audits. Our clients have leveraged our service to reduce initial audit findings by as much as 80%. In several cases, we have helped clients erase all loopholes. The initial round of audits sends a clear message to the publisher that you are in complete control of your licensing and compliance position, and therefore help you move to the next audit with confidence. As a result, we help minimize the time taken to conduct and finish audits.
Consultation Services for Software Asset Management
With our on-demand consulting services we enable our clients with inventory data management, license renewal management and optimizations, vendor optimization, compliance management, and all other kinds of recommendations. Our consultation services have helped our clients maintain the overall software application management platform, license reconciliation, and ongoing inventory management. We assign a licensing specialist to overlook your requirements who will dedicate stipulated hours each quarter. They answer questions about software maintenance, take part in meetings as expert consultants, and conduct regular training sessions to give an idea on changing and upgraded licensing requirements.
We also assist companies in proactively conducting internal software audits to make sure they are compliant with all contract renewals and software negotiation terms. Up-to-date knowledge of software setup and conditions go a long way in assisting companies to renew gainful contracts and eliminate expensive true-ups. Our clients bank on our self-assessment service to have a bird's eye view of processes handled by the vendors and auditors. We assist you to foresee what auditors will look for and plug the loopholes legally to decrease license flouting penalties.
Our Software Asset Management Process
Software asset management needs to be driven by a proper and customized plan to eliminate risks and reduce costs. This is possible only when you work with an experienced partner having adequate exposure in managing software for both big and small companies. Our software asset management service is based on a detailed and tailored approach consisting of the following steps -
01. Assess Inventory
In this stage, we take steps to take stock of your inventories. We leverage an application recognition tool to gather all related information about software inventory data. This helps us understand the type of applications deployed so that we can generate a consistent and normalized list of applications. This step helps us improve the visibility of IT assets including unauthorized ones, identify risks, and keep the client ready for mergers and acquisitions
02. Review Licensing Models
Licensing models in an organization come in several different forms and are dependent on the kind of applications used and the hosted environment. We take care of licensing models such as a license for individual machines, license assigned to users, license for machines under one network, licenses for free software, license pool available for a big pool of users, license meant for multiple users, etc
03. Review Current and Historic Cloud Migrations
As cloud migrations can disrupt processes significantly, it needs to be carried out with full caution. We review all migrations to assess whether the shift from on-premise equipment to off-premise has taken into account licensing and scheme models, app migrations and replacements, software and hardware reconsideration, and changes in the asset lifecycle. This assessment helps us take a complete measure of all off-premise migrations
04. Analyze Software Environment
Once the list of software inventory is generated we have a closer look at the usage, license entitlement, and contract to produce a compliance position concerning the software environment. This step helps in identifying the best licensing options to plug existing license gaps and improve end-to-end software licensing models. Our analysis helps our clients decentralize purchasing, and make license transfers for divestitures and M&A less complicated
05. Automate Processes
In the last step, we help you build software asset management maturity by automating processes for integrating and optimizing licenses. By automating the process we ensure proactive license management, consolidate applications and vendors and accurately assess the financial impact of necessary changes. Other benefits include managing cloud service subscription, asset allocation to employee and location, software request portals, etc.
Other Services You Can Benefit From
Benefits of Outsourcing Software Asset Management Services to Outsource2india
Outsourcing software asset management can help you take your mind off a critical task and focus on your core business needs. As a reputed software asset management services company we offer a range of comprehensive benefits that include -
Our software asset management team consists of software asset administrators, SAM analysts, software asset managers, SAM consultants, SAM specialists, and the director of SAM. Besides, we have a team of legal experts experienced in understanding and amending contract terms. All our team members have extensive experience and are committed to providing complete IT Asset Management solutions across hierarchies.
End-to-end Software Asset Management Services
Once you partner with us you can leave every aspect of software asset management to us. From complete maintenance of the SAM platform to routine reviewing of existing license compliance, monitoring software asset usage, offering insights into purchasing and upgrading decisions, and re-structuring current SAM processes to assist in end-to-end software lifecycle planning, we do it all for you.
Our profound exposure to software asset-managed services will ensure your evaluation process is up and running in days. We eliminate the need to wait for an audit response from a vendor, and in no time can point at the potential risks and establish that applications are being efficiently used. Our accelerated services assist you to improve ROI on purchase decisions and optimize software spend in both virtual and on-premise software environments.
Checklist-Based Management Tools
We make use of the most appropriate and advanced tools to assist you in end-to-end software asset management. We choose tools based on the ease with which it imports data from the current system, is equipped with an auto-discovery feature to enable automatic detection of on-premise tools, make it easy to monitor software usage, metering, and optimization, detects the access to and usage of cloud-based applications, automates software patch management and updates, and helps in generating routine reports.
We keep generating timely reports to suggest overall improvements for applications on use and savings. We specialize in both high-level and low-level reporting and give you a gist of the overall licensing costs, percentage of licenses not in use but involves expenses, products out of compliance, vendors out of compliance, possible savings, risks that call for immediate attention, vendors and products that are over licensed, and total spend on over-licensing,
Improve Process Efficiency
Our streamlined software asset management process is designed to bring complete efficiency to your organization. For instance, we make it easy for the on-boarding and off-boarding processes to take place without leading to downtime. This guarantees a perfect work experience for all stakeholders. Our services have helped our clients seamlessly induct employees, restructure organizations, renew contracts on time, ease the process of vendor swapping, and execute smooth cloud migration.
Enable High-account Savings
The comprehensive outcome of our software asset management process is reduced licensing and maintenance costs, checks on future spending, an effective tracking process to manage every contract, reduction in non-compliance risks that can lead to legal wrangling or out-of-court settlement, and complete readiness in vendor negotiations. All this adds up to huge cost savings.
Having handled software asset management for many clients over the years we have developed a highly streamlined process to make software asset management less complicated, and least time-consuming all of which add up to make the solution cost-effective. We provide services from developing countries like India and the Philippines which is why it is easy for us to pass on the cost-benefit.
Client Success Stories
O2I Created a Power BI-based App for Effective Data Visualization and Analysis
A logistics firm requested an app that could help it analyze large amounts of data. We delivered the required app at cost-effective rates.Read more
O2I Crafted a Powerful Video Editing App for Android & iPhone
A client contacted us to develop a feature-rich video editing app for Android and iPhone users. We created the required app promptly and at cost-effective prices.Read more
A robust congratulations to the team at O2I for a job well done.CMO, Leading Medical Care Company in Seattle, WA More Testimonials »
Outsource Software Asset Management Services to Outsource2india
Outsource2india has 24 years of experience in software asset management. Over the years we have assisted small, mid-size, and large organizations meet the changing requirements of business expansion and market growth. We have an exemplary track record of reducing application procurement costs, streamlining software utilization, and reducing the risk of non-compliance in the event of a software audit. Our clients have leveraged our services to manage enterprise IT infrastructure on a flexible, agile basis and acquire key business outcomes without losing focus on their core business.
If you too are looking for software asset management services, get in touch with our experts now.
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