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Medical Document Scanning Services

Outsource Medical Document Scanning Services

Choose our HIPAA certified Medical document scanning solutions for fast and efficient response and access to OCR tools to scan bulk documents starting at $1280/month

Medical document scanning is the first step towards setting up a transparent and well-managed Electronic Health Record (EHR) system. If your practice has been systematically dealing with the paper-based patient record, moving to EHR streamlines form filling, claims filing, and improving revenue and patient satisfaction. It makes more room for your team to manage a host of things to provide better care to your patients. We know that not every provider has access to OCR software or infrastructure to house their patient data. So, we take care of all these concerns when you outsource medical document scanning services to Outsource2india.

In 25 years, we, at Outsource2india, have provided medical document scanning services to hospitals, small practitioners, and physicians groups enabling them to provide the best patient experience while handling patient records with care and transparency. We use OCR in conjunction with several AI-based automated tools to enhance revenue cycle management (RCM).

Medical Document Scanning Services We Offer

Over the last 25 years, Outsource2india has branded itself as a top provider of medical document scanning services in India. Being atop medical document scanning service providing company, we provide comprehensive medical document scanning services that include -

  1. Medical Document Scanning

    Medical Document Scanning

    If your practice sees many patient walk-ins a day, it's likely to cause a bottleneck for your backend team to process a high volume of paperwork in a small TAT. Not only can this delay the treatment, but also presents as a hurdle for practices to get paid on time. So by outsourcing medical document scanning services, you leave a bulk of your legwork to us because we already have the OCR scanners and EHR tools to capture and sort data in any order your prefer to streamline the document access and paperwork filing.

  2. Optical Character Recognition Conversion of Medical Document

    Optical Character Recognition Conversion of Medical Document

    Scanning a physical document is only half the job, there is more to be done as part of the medical document scanning services workflow. The captured OCR data must be converted into a ready-to-use format readable by Word, PDF, Excel, and other document reading software. We do this at scale to eliminate the pain your team must go through, in case they are overwhelmed by many patient data.

  3. Medical Record Indexing

    Medical Record Indexing

    Indexing allows documents to be searched quickly with a few search strings and keywords. This is easier if you're working with a small group of data, but as the volume increases, it can prevent your database teams from devoting their time elsewhere. This can be taxing to your performance before being completely overwhelmed by unordered data. Our team will index catalogs of medical records as and when it is received. This process is streamlined as your team will be trained to make their workflow less strenuous.

  4. Medical Record Storage

    Medical Record Storage

    If you want to have your patient's medical record stored on EHR readied for smart storage across CD, DVD, thumb drive, or any other devices, we'll have it prepared so it becomes easier to share. We also provide storage solutions in case you don' already have an EHR to store the data.

Medical Document Scanning Process We Follow

O2I's medical document scanning is done with maximum transparency. The methodology adopted by us for the billing is as follows -


01. Requirement Gathering

We discuss with clients to understand their document scanning needs, the type of EHR system used, and format choices


02. Data Capture with OCR

We capture the healthcare data that are paper-based from the client using OCR. The will be processed to avoid unintended error while capturing and indexing


03. Validation of Scanned Data

The scanned data will be thoroughly checked for correctness and if the details are found right, it is marked for conversion


04. Format Conversion

The patient records will be converted into any preferred format requested by the client


05. Report Dispatch

The complete workflow will be documented and report created on it before sending to the client

Other Services You Can Benefit From

Why Outsource Medical Document Scanning Services to O2I?

Choosing our medical document scanning service and support comes with many merits. So choosing us over other medical document scanning companies brings you the following advantages -

  • Patient Data Security

    Being a top medical document scanning company, we stake stringent measures to comply with the non-disclosure clauses of the SLA.

  • Value-for-money

    Our medical document scanning services are value-added service because it saves the overhead cost of hiring and procuring OCR technology.

  • Error-free Services

    While we work with agility, we also take great care to ensure there are no errors while capturing documents. Our human operator will sample the data to check for misspelled content.

  • State-of-art Technology

    Part of our service assurance is the quality which we achieve by using advanced data capture technology.

  • Experienced Team

    Our team handling the medical document scanning services has 10+ years of experience in the process and strives to fulfill the SLA by avoiding missteps.

  • Quick Turnaround

    Speedier turnaround is also part of the service level we offer to all our clients. We deliver our services faster than most other medical document scanning service provider because we have the technology, infrastructure, and resources available on tap.

  • HIPAA Compliant

    Our medical document scanning services are highly compliant with the Health Insurance Portability and Accountability Act (HIPAA) standards. Therefore, quality precedes everything else.

  • Scalable Services

    You will no longer face congestion in the workflow because ours is a highly reliable and scalable service.

  • All-round Support

    We can be approached via any channel from your end at any time to have a local agent summoned to answer your queries.

Client Success Stories

O2I Assisted Medical Billing Firm with ICD-10 Implementation

O2I Assisted Medical Billing Firm with ICD-10 Implementation

Read this case study to know how O2I's management training support helped a billing company headquartered in Florida migrate from the ICD-9 to the ICD-10 system.

Read more
Case Study on Accounts Receivable Services

Case Study on Accounts Receivable Services

From this case study, you'll learn how O2I's service enabled a healthcare company's accounts receivable and cash flow to recover after a series of denials.

Read more


Hello, I wanted to reach out to you directly and express my gratitude for the hard work that the Data team, as well as the AR team, has done with EJ practice. I have pushed both teams extremely hard over the past month and their efforts, as well as ours, have paid off.

RCM Account Manager,
EMR System Provider, FL, USA
More Testimonials »

Outsource your Medical Document Scanning Services to Outsource2india

Outsource2india has shown the pat to healthcare providers to make their medial document scanning tasks 100% accurate and fast. Outsourcing medical document scanning services to Outsource2india and helps to improve care for patients and forge better relationships while accelerating payments. Choosing our medical billing services brings you professionals who are devoted to offering nothing but the best of their services at nominal rates. Additionally, it unloads your burden of recruiting document scanning staff. You can count on our services to see a higher overturning of denials and provide quality care. Outsourcing medical document scanning just became simpler and affordable with us.

Get in touch with Outsource2india today, to outsource Medical Document Scanning service and get an instant quote.

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