Outsource Email Support Services

Your customers deserve instant email responses. Give them just that with our proficient email support services.

Expedite responses to your customer queries and maintain a traceable communication system with our email support services. We add Customer Value Add (CVA) steps, like personalized responses with clear and concise information, to transform the way global enterprises manage customer service emails.

Our team specializes in handling high volumes of queries to drastically reduce the Average Email Handling Time (AEHT) while maintaining quality standards. This minimizes the pileup of unaddressed emails and streamlines responses through proactive management techniques, such as automated responses for routine queries and incoming email prioritization based on content, urgency, and customer type. Deliverability is another crucial factor that we monitor to ensure all communications reach the intended recipients promptly.

Email thread count is yet another Critical to Quality (CTQ) factor that we emphasize to resolve issues with minimal exchanges, increasing customer satisfaction and reducing resolution times. Our higher response consistency rate eliminates confusion by exchanging accurate responses that align with the previous communication.

Manage customer assistance more efficiently and improve your brand’s reputation with our chat and email support services.

Email Customer Support Services We Offer

Our offshore business email support services precisely address your customers' queries and help you strengthen connections through structured query resolution, aligning with the Service Level Agreement (SLA). We integrate with your existing CRM and Helpdesk platforms to deliver personalized responses for diverse inquiries.

• Customer Care

  
  
  • Use Voice of the Customer (VoC)-mapped templates to address queries
  • Improve customer experience with CTQ-aligned personalized responses
  • Use AI tools to analyze customer data and automate responses

• Technical Support

  
  
  • Solve software and hardware problems
  • Offshore email support for resolving process issues
  • Implement ticketing systems for tracking issues

• Order Fulfillment and Transactional Support

  
  
  • Order status updates through automated emails
  • Scheduled email notifications on delivery confirmations
  • Sending out email updates in return and refund processing

• Customer Account Management

  
  
  • Managing email subscriptions, including upgrades, renewals, and cancellations
  • Sending out timely email confirmations and reminders of appointments
  • Email-based assistance for onboarding processes and service activation

• Verification

  
  
  • Disbursing verification codes through secure emails
  • Encrypted email communications for identity verification
  • Email prompts to request additional verification documents

• Query Resolution

  
  
  • Automate query responses using AI-powered templates
  • Check knowledge bases before sending responses
  • Monitor query status with email ticketing systems

• Escalation Resolution

  
  
  • Manage exceptions and escalations with VoC-to-CTQ-mapped email tagging
  • Tiered query handling and sharing links to the knowledge base
  • Loop in specialists in follow-up emails for root cause updates

• Processing Grievances

  
  
  • Formal email workflows to process grievances
  • Update resolution timelines during follow-ups
  • Get email confirmation for grievance resolution

Additional Services You Can Benefit From

Why Should You Choose Us As Your Email Support Services Provider?

We help you provide personalized and efficient communication to all your customers, fostering their trust and loyalty with every interaction. Explore some of the top aspects that set our email support outsourcing services apart.

• AI-Driven Personalization -

  AI algorithms are integrated with CTQ-aligned workflows to personalize email responses and ensure every interaction establishes value-based connections with customers.

• Integration with CRM System -

  Integrating email support platforms with your CRM system provides rapid access to historical customer interactions, promoting consistent and relevant responses across email.

• Multilingual Support -

  We provide multilingual email support 24/7 to address enquiries from a global client base. This assistance helps you break time zone or language barriers.

• Data-Driven Insights -

  Define, Measure, Analyze, Improve, and Control (DMAIC)-aligned email analytics provides insights into customer behavior and helps optimize response strategies to improve user satisfaction.

• Email Support Security Protocols -

  We use encryption and cybersecurity measures to secure sensitive data, safeguard client communications, and comply with the global data protection standards.

• Adaptive Email Support with Solutions -

  Our services are designed to scale with your growing business, enabling you to process higher volumes of emails and deliver consistent customer care.

Client Success Stories

Outsource2india Provided Email Support to a Leading Australian Accounting Firm

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A Leading Home Furnishing Product Manufacturer Benefitted from Our Ticketing and Email Support

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Engage our 24/7 dedicated email support team to maintain efficiency and professionalism in every email response, transforming enquiring customers into your brand ambassadors.