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Case Study on Purchase Order Processing for a Leading IT Solutions Provider

Optimizing Purchase Order Processing for a Leading IT Solutions Provider

The Client

A prominent player in the IT solutions industry, our client is a pioneer in developing cutting-edge technology that propels businesses forward over the next decade. Leveraging a combination of shared and private/dedicated platforms, this leading company has been instrumental in offering businesses alternatives that streamline operations, improve reliability, and reduce costs.

With a strong commitment to innovation and customer satisfaction, our client has consistently set high industry standards. Their solutions have empowered numerous businesses to optimize their operations, enhance reliability, and achieve cost-efficiency. By focusing on shared and private/dedicated platforms, they have revolutionized the way companies manage their IT infrastructure.

The Requirement

To achieve operational excellence, our client sought a highly skilled Purchasing Specialist to manage their Purchase Orders (P/O) and streamline the delivery process. The ideal candidate required a comprehensive background in purchasing responsibilities, coupled with a minimum of 2 years of relevant experience. This dynamic role demanded providing courteous and professional support to all internal departments, employees, and vendors.

The Challenges

  • Inadequate In-House Expertise

    The client faced a shortage of expertise within their organization to efficiently handle purchase order processing, leading to operational challenges.

  • Backlog of Purchase Orders

    A significant backlog of Purchase Orders and tickets added urgency to the need for a prompt solution, as it impacted their overall efficiency.

The Solution

  • Comprehensive Assessment

    Our team conducted a meticulous assessment of the specific requirements for the Purchasing Specialist role to ensure a perfect fit for the client's needs.

  • Extensive Talent Search

    Leveraging our vast network and HR expertise, we sourced a highly suitable candidate who not only met the criteria but also aligned seamlessly with the client's corporate values.

  • Specialized Training

    The selected candidate received in-depth training on specialized software tools, such as Coupa Software, Cherwell, and ServiceNow, essential for efficient purchase order and ticket management.

The Outcome

  • Increased Revenue and Profitability

    The appointed Purchasing Specialist successfully cleared the backlog, leading to a remarkable 30% improvement in the client's revenue and profitability.

  • Exceptional Accuracy and Leadership

    With an exceptional accuracy rate of 99% for Purchase Orders & Tickets, our client solidified their position as an industry leader known for their commitment to excellence.

  • Enhanced Service Delivery

    The seamless implementation of a class-leading 24-hour turnaround time further fortified the client's reputation for providing top-notch service.


This case study serves as a testament to the numerous advantages of outsourcing for businesses seeking to overcome specific challenges and maximize their efficiency. By partnering with our specialized team, the client successfully addressed their shortage of expertise and streamlined their purchase order processing, resulting in substantial improvements in revenue and profitability. This collaboration underscores the strategic value of outsourcing, allowing businesses to tap into external resources, expertise, and cutting-edge technology to drive innovation and growth.

By leveraging external partnerships, businesses can position themselves for long-term success, adapt to changing market demands, and flourish in the ever-evolving business landscape.

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