Purchase order plays a major role in the product business process. Sometimes, a small error in purchase order processing can turn the business upside down. If you are running a chain FMCG stores multiple retail stores, managing purchase orders is hectic. Any error in purchase order processing can cause chaos especially when purchase orders are managing centrally. Since purchase order processing requires experienced manpower to handle it accurately, it becomes a serious task to find experienced manpower and comply with them.
Most of the companies have found the easiest way out. That is to outsource purchase order processing to a trusted outsourcing partner. Outsourcing purchase order processing services to an experienced and trustworthy partner can get you top-notch accuracy in purchase order processing at cost less than having a team to do it in-house.
Purchase Order Processing Services We Offer
With the experience of serving our clients over a decade as a purchase order processing service providing company, we have gathered a lot of information which is helping us better understand the client's varying requirements. There will be different challenges with each purchase order processing. Analyzing the information about different requirements of different clients, we have categorized our services into a few sub-services to ease the selection for our clients. Let's have a look into the services we offer under purchase order processing services -
Purchase Order Management
As an order processing services company, we have understood the challenges lies with the managing of the purchase orders. Our highly efficient and experienced professionals can manage your purchase orders and make sure of the highest efficiency and accuracy that can lead to new milestones in your business process.
If you operate a chain of retail stores or supermarkets, any delay in purchase order can make your customer return empty-handed from your store. Our executives are all equipped and trained to follow-up via emails to ensure the quick processing of purchase orders to keep business running. If you need our team only to follow-up and make sure all the purchase orders will be submitted and processed on time without delay, we are up for it.
Multiple Shipping and Payment Option
Since most of the businesses have multiple purchase orders for the same products which have to be shipped from different parts of the world. This needs special care since the purchase orders and payment options will be different when you're doing business with vendors from other parts of the world. Our team has over a decade of experience in overcoming such challenges since we serve a large number of clients from different parts of the globe.
Order Fulfilment and Order Status Checks
Updating statuses of order fulfillment and inventory to central sales and inventory software is critical to keep the process moving at an ideal space. Our team has well-experienced professionals who can work on multiple sales and inventory management tools to check and update the order status around the clock.
Vendors Database Management
If you are running a small or medium or large business, you will have hundreds of vendors who will be supplying against your purchase orders. Managing all the data related to vendors is itself another huge task. Updating purchase orders and orders fulfillment along with vendors' account details, our team can efficiently do it with zero errors to information.
Purchase Order Processing Process We Follow
As we came along the path of serving our best for the clients, we have understood a lot of things that make our services better day by day. Out of hundreds of learning, the process flow, which is the major part of our services, was found to be the one that needs to be highly efficient. So, after a lot of analysis, we did figure out a unique process flow that can let us deliver quality services at the shortest turnaround time. Here is our unique process flow that we follow to deliver the best purchase order processing services.
01. Diverting the Purchase Orders
Our clients will divert the purchase orders to our team's scanning facility via emails or posts. Remember, all the purchase orders you send via email or secured FTP are secured and encrypted.
02. Sorting and Scanning
Once our team receives the orders, they will sort it as per your requirements and scan it to digitize each of your purchase orders.
03. Extract Key Order Information
The intelligence data capture software will extract key purchase order information and organize it in a meticulous manner which later will be sent to designated departments.
04. Quality Check
The extracted data will be checked multiple times by our QA specialist to ensure the higher accuracy of the extracts.
05. Uploading the Orders to Cloud and Routing
Once the information is found to be accurate, the orders will be put in the required format (as suggested by the clients. Ex. PDF or Tiff) and uploaded to cloud platforms and successfully routed to designated departments.
Other Services You Can benefit from
Why Outsource Purchase Order Processing Services to Outsource2india
Many large retailers, supermarket chains choose to outsource to save costs and improve accuracy in purchase order processing. There are thousands of outsourcing companies that can get the work done for you. But, most of the companies choose an outsourcing partner who can offer them great benefits along with services. As a purchase order processing service provider we understand the requirements of our clients and offer a great range of benefits to our clients along with our efficient services. Let's take a walk through the advantages of outsourcing purchase order processing services to O2I.
As we have studied and analyzed more of our clients and their requirements in depth, we have understood that providing services at a higher cost than having an in house team would certainly make no sense to our clients. To make our services cost-effective, we quote only for the work we do. We do not charge based on service packages, we charge based on their requirements.
In this fast-paced business world, everything must be done within a short period to keep up with the competition. When you outsource purchase order processing, our highly experienced team equipped with an efficient work-flow and the latest infrastructure will make sure that order processing will be done within the fastest turnaround time without compromising on the quality of the work.
Though we charge less than most of our competitors, we never compromise on the quality of the services. As a purchase order processing service providing company, we believe that the quality of services sums up everything about our services. Our team of a highly experienced team of quality analysts will always make sure of the highest quality of the services delivered to our clients.
We give utmost importance to securing our clients' data from theft and phishing. All our IT department is well experienced in tackling the challenges concerning data theft. Our IT room is always kept secured with a special coding system that allows the entry of only authorized people. When you outsource to us, your data and information are a hundred percent safe with us.
A dedicated team of highly experienced professionals will be handling your project. At O2I we have a norm that none of the team will be working on more than one project at any time. Since we have multiple teams under purchase order processing, we always make sure that none of the team is working more than one project at any given point of time.
At Outsource2india, we understand that having experienced professionals and a good work-flow is nothing when we don't have an infrastructure to support them in delivering quality services at a short turnaround time. So, we are all equipped with the latest software and tools to enable our professionals to do their best within the given deadlines.
Single Point of Contact
When it comes to communication between our team and clients, from experience, we have understood that any small error in communication can lead us to big chaos. To ensure the right communication between our team and clients, we have come up with a plan to keep a single point of contact. Every communication between the client and us will be communicated through a single point. This saves a lot of time for us and clients as well.
Secure Data Transfer
In this fast pacing internet era, we have witnessed a lot of security threats while we transfer data and information through online file transfer protocol. Since we give utmost importance to our clients' data and information, we always choose secure FTPs to receive and send data to our clients. When you outsource purchase order processing to us, be assured that all the data transferred between us is completely safe from phishing.
Customer Support Round-the-clock
Though we serve clients who work in different time zones, we always keep ourselves available whenever our clients need our support in the line of our services. At O2I, we understand that our services are not complete by delivering the services but by our relentless support is what makes it complete. Our executives will always be there to support you irrespective of your business time zone.
With over a thousand professionals, partners, and consultants divided into multiple teams, we can always continue to serve you as you scale up your business to greater heights. So, when you outsource purchase order processing services to us, there is always a large room for scalability.
Client Success Stories
UK-based Land and Water Management Company Gets Invoice Factoring Services from O2I
The client outsourced data entry to capture dates from invoice records and log the captured entry into their CRM. We processed 80,000+ invoices a month with 98% accuracy.Read more
Leading Online Platform Builder Gets Data Entry Services from Outsource2india
A leading online platform builder outsourced data entry services to O2I. We cleansed their CRM and refreshed the old records using data entry tools in a tight TAT.Read more
Outsource Purchase Order Processing Services to Outsource2india
We were very satisfied with the quality of service Outsource2india provided. They were able to meet our requests with great professionalism and flexibility. We look forward to having your team fulfill future projects for us.Spokesperson, Online health lessons company in Canada More Testimonials »
Are you running a supermarket or chain of retail stores or a chain of FMCG stores and finding it difficult to manage a large number of purchase orders on a day-to-day or weekly or monthly basis? Worry not. With over two decades of experience in purchase order processing services and data processing services in general, we can help you process your purchase orders efficiently at a lower cost than you doing it in-house.
We boast a large team of experienced professionals who are into purchase order processing for over a decade. Our team is equipped with an efficient and unique work process supported by the latest technologies and tools that can get your work done within a short turnaround time without compromising on quality and efficiency. Being labeled as the best purchase order processing services in India, our services can serve all your requirements. Contact us to get a quote for your requirements.
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Purchase Order Processing Services FAQs
What does purchase order mean?
A purchase order is an official document issued by a buyer to a seller committing to pay the seller for the sale of products or services.
What Is the Difference Between Purchase Order and Invoice?
A purchase order is issued by the buyer and authorizes a seller to provide a product or service at a specified price. The invoice is issued by the seller when the product/service has been delivered.