Data helps businesses improve processes and make it more cost and time effective. It provides actionable insights to understand trends and customers and so is indispensable to decision making. However, data is generated at such a huge speed that capturing it can be quite a task. At the same time, not all data is useful to businesses. It's important to filter data before capturing it so that businesses can only sift through data that would matter. Optical Character Recognition (OCR) is a technology that assists in converting data into an editable format in a matter of seconds, thus helping you up to your productivity by leaps and bounds.

Outsource2india has wide experience in leveraging OCR technology to convert data into a digital format. We use this sophisticated technology to clean up data and differentiate between symbols, page layouts, languages, and font styles so that business data can be captured and presented in an organized electronic format. Our clients have leveraged our back-office data management solutions to avail accurate, cost-effective, and high-quality OCR conversion services on time.

OCR Conversion Service We Offer

As a reputed OCR Conversion Service Provider, we provide a range of OCR conversion services. These include -

1. Replace Hard Copy File Formats with Digital Ones

   

   With this OCR service, we turn physical copies into their digital versions. The service is a powerful complement to document scanning. It enables them to create an archive of searchable digital files, all compressed and compatible with common viewer programs. With OCR conversions we make the files and text editable, searchable, and more accessible.

2. Scanned Business Documents into Word File Conversion

   

   Word is an ideal repository for collecting and corralling documents. When businesses receive a lot of scanned documents as a part of the document collection process-- such as images, legal papers, and more -- we help them leverage the OCR technology to convert the scanned documents into one single multipage word file. This way they can keep every doc together, and access copies with ease.

3. eCopy Documents Creation

   

   We assist businesses leverage OCR technology to create eCopy of documents. This enables our clients to make an easy transition of printed and electronic documents. With the help of this service, our clients can now store all documents digitally and in a more organized manner. It has enabled them to send and get legally binding documents remotely signed.

4. Data Capture and Clean-up

   

   This service is tailored to use OCR technology to improve the quality of data. While processing large volumes of data, there are high chances of errors that lead to a fall in data quality exposing the business to risks of inaccurate actions. Some such errors include misread data, missing data, duplicate data, etc. OCR-clean up track these errors and correct them before storing them in digital format.

5. OCR-based Proofreading and Automated OCR Conversion

   

   We make use of OCR technology to review the final draft of a piece of writing. The technology is programmed to identify and correct inconsistencies such as inaccuracies in grammar, punctuation, and spellings. It also assists in presenting a doc in a pre-determined format. Proofreading with OCR is 99% accurate and can be completed at lightning speed.

6. Indexing with OCR

   

   Once the document is digitized with OCR technology, we use the technology to automate full-text indexing and searching of the documents. This enables users to search for a word inside the document. In this process, a separate text file is not created for every page of a document. OCR creates a separate file to include searchable texts.

OCR Conversion Process We Follow

Our OCR conversion process consists of three steps. These steps include -

Other Services You Can Benefit From

Why Outsource OCR Conversion Services to Outsource2india?

As an established OCR Conversion Services Providing Company, we offer a range of benefits to our clients. Some of these include -

• Cost and Time-effective Services

  We offer our services at highly competitive rates. The cost of our OCR services depends on the nature and complexity of the text being converted. Our OCR scanning services assist in end-to-end conversions and the process we assist businesses to save on paper management costs and also realize cost savings through proper time management. The complete process of data conversion takes less than a minute, and the final output is a replica of the original.

• Guaranteed Data Safety

  An ISO 27001 certified organization, we have stringent security guidelines in place to guarantee the complete security of your data. This includes data access through a secure Virtual Private Network (VPN) or File Transfer Protocol (FTP). We also ensure the encryption of data in transit using SSL.

• Guaranteed Quality and Accuracy

  We use the most advanced OCR technology to convert data thereby ensuring 99.99% accuracy. Besides, we also guarantee complete transfer into a format of your choice. After the conversion, we carry out a quick proofread to match the converted outputs. We guarantee quality for all language conversion services.

• Wide Experience

  We can handle all types of OCR conversion projects. This includes large-scale paper-based projects that call for special handling to scan, such as rare, old, and delicate materials. We have carried OCR conversion for both destructive and non-destructive materials.

• Range of Document Conversions

  We have carried out OCR conversions for a range of documents. These include bank statements, application forms, survey forms, address labels, salary slips, tax forms, insurance documents, healthcare documents, etc. Besides we have converted magazines, claims directories, manuscripts, flyers, journals, brochures, etc.

• Document Indexing

  After carrying out OCR conversion, we create digital text files with the help of separate OCR indexing engines. Indexing leverages XML technologies for easy and complete document search and retrieval. Our indexing services make documents search friendly and help in quick lookup for details such as names, addresses, numbers, etc.

• Makes Documents Editable

  Often scanned documents need to be updated with correct information. Our OCR services convert data to easy to formats files such as word etc. to facilitate edits. This ensures all docs are constantly updated and the latest information is maintained.

• Disaster Recovery

  OCR converted documents can be recovered easily after a disaster. The documents can be stored electronically in secure servers and remain safe in the face of an emergency such as natural calamity or fire breakouts. As a result business continuity can be preserved with the help of OCR converted docs.

• 24/7 Support Services

  We provide our customers with 24/7 services. We operate from 8 global centers which is why we can attend to OCR conversion needs round the clock.

Client Success Stories

Outsource OCR Conversion Services to Outsource2india

Outsource2india has over 2 decades of experience in OCR conversion services. We are driven by a skilled team with wide experience in converting both images and documents into digital formats. Over the years our services have assisted our clients to convert and preserve a range of documents such reproduce books, periodicals, handwritten materials, manuals journals, and questionnaires into electronic formats. We have high-end scanners; deploy the most advanced OCR technologies and back it with a well-defined conversion process to meet the diverse needs of our clients. Besides conversions, our quality experts ensure that the converted text files, printed documents, and scanned copies are properly readable, editable, and searchable in files such as Excel, MS Word, TIFF, JPEG, etc.

If you are looking for the best, cost-effective, and on-time Population OCR Conversion Services in India, get in touch with our experts now.