Data helps businesses improve processes and make it more cost and time effective. It provides actionable insights to understand trends and customers and so is indispensable to decision making. However, data is generated at such a huge speed that capturing it can be quite a task. At the same time, not all data is useful to businesses. It's important to filter data before capturing it so that businesses can only sift through data that would matter. Optical Character Recognition (OCR) is a technology that assists in converting data into an editable format in a matter of seconds, thus helping you up to your productivity by leaps and bounds.
Outsource2india has wide experience in leveraging OCR technology to convert data into a digital format. We use this sophisticated technology to clean up data and differentiate between symbols, page layouts, languages, and font styles so that business data can be captured and presented in an organized electronic format. Our clients have leveraged our back-office data management solutions to avail accurate, cost-effective, and high-quality OCR conversion services on time.
OCR Conversion Service We Offer
As a reputed OCR Conversion Service Provider, we provide a range of OCR conversion services. These include -
Replace Hard Copy File Formats with Digital Ones
With this OCR service, we turn physical copies into their digital versions. The service is a powerful complement to document scanning. It enables them to create an archive of searchable digital files, all compressed and compatible with common viewer programs. With OCR conversions we make the files and text editable, searchable, and more accessible.
Scanned Business Documents into Word File Conversion
Word is an ideal repository for collecting and corralling documents. When businesses receive a lot of scanned documents as a part of the document collection process-- such as images, legal papers, and more -- we help them leverage the OCR technology to convert the scanned documents into one single multipage word file. This way they can keep every doc together, and access copies with ease.
eCopy Documents Creation
We assist businesses leverage OCR technology to create eCopy of documents. This enables our clients to make an easy transition of printed and electronic documents. With the help of this service, our clients can now store all documents digitally and in a more organized manner. It has enabled them to send and get legally binding documents remotely signed.
Data Capture and Clean-up
This service is tailored to use OCR technology to improve the quality of data. While processing large volumes of data, there are high chances of errors that lead to a fall in data quality exposing the business to risks of inaccurate actions. Some such errors include misread data, missing data, duplicate data, etc. OCR-clean up track these errors and correct them before storing them in digital format.
OCR-based Proofreading and Automated OCR Conversion
We make use of OCR technology to review the final draft of a piece of writing. The technology is programmed to identify and correct inconsistencies such as inaccuracies in grammar, punctuation, and spellings. It also assists in presenting a doc in a pre-determined format. Proofreading with OCR is 99% accurate and can be completed at lightning speed.
Indexing with OCR
Once the document is digitized with OCR technology, we use the technology to automate full-text indexing and searching of the documents. This enables users to search for a word inside the document. In this process, a separate text file is not created for every page of a document. OCR creates a separate file to include searchable texts.
OCR Conversion Process We Follow
Our OCR conversion process consists of three steps. These steps include -
01. Open and Scan the Document
In this stage, the program reads and interprets the structure of the document image. During the analysis, it divides each document into sections such as blocks of texts, images, tables, etc. Each sentence is divided into words and every word into characters. Once the characters are singled out, the program maps them with a range of pattern images
02. Recognize Characters
The pattern image mapping comes up with several hypotheses about the character. After processing a large number of such hypotheses, the program decides on presenting the recognized text
03. Data Clean-up
After data is recognized, a clean-up service is carried out, because more often than not a lot of data errors arise. If these errors are left unaddressed a lot of issues may arise. For instance, a misread character can introduce errors into the final document. We leverage the OCR technology to clean up and fill the blanks in this data. Our OCR data clean-ups restore accuracy levels of up to 99%
04. Save Converted Data
Once all characters are recognized the data is saved in a convenient format (RTF, DOC, XLS, HTML, PDF, TXT, etc.). We also convert data into one of Windows Office applications such as Excel, Microsoft Word, or Adobe Acrobat as per client requirements
05. Quality Check
Once the data is converted and saved our data quality analysts look into the data for errors. In this stage, the original documents are compared with the OCR files to spot and rectify any misinterpreted characters. Our team carries out a detailed analysis to guarantee that the final output is as per the agreed format and there is consistency between the original and OCR files
Other Services You Can Benefit From
Why Outsource OCR Conversion Services to Outsource2india?
As an established OCR Conversion Services Providing Company, we offer a range of benefits to our clients. Some of these include -
Cost and Time-effective Services
We offer our services at highly competitive rates. The cost of our OCR services depends on the nature and complexity of the text being converted. Our OCR scanning services assist in end-to-end conversions and the process we assist businesses to save on paper management costs and also realize cost savings through proper time management. The complete process of data conversion takes less than a minute, and the final output is a replica of the original.
Guaranteed Data Safety
An ISO 27001 certified organization, we have stringent security guidelines in place to guarantee the complete security of your data. This includes data access through a secure Virtual Private Network (VPN) or File Transfer Protocol (FTP). We also ensure the encryption of data in transit using SSL.
Guaranteed Quality and Accuracy
We use the most advanced OCR technology to convert data thereby ensuring 99.99% accuracy. Besides, we also guarantee complete transfer into a format of your choice. After the conversion, we carry out a quick proofread to match the converted outputs. We guarantee quality for all language conversion services.
We can handle all types of OCR conversion projects. This includes large-scale paper-based projects that call for special handling to scan, such as rare, old, and delicate materials. We have carried OCR conversion for both destructive and non-destructive materials.
Range of Document Conversions
We have carried out OCR conversions for a range of documents. These include bank statements, application forms, survey forms, address labels, salary slips, tax forms, insurance documents, healthcare documents, etc. Besides we have converted magazines, claims directories, manuscripts, flyers, journals, brochures, etc.
After carrying out OCR conversion, we create digital text files with the help of separate OCR indexing engines. Indexing leverages XML technologies for easy and complete document search and retrieval. Our indexing services make documents search friendly and help in quick lookup for details such as names, addresses, numbers, etc.
Makes Documents Editable
Often scanned documents need to be updated with correct information. Our OCR services convert data to easy to formats files such as word etc. to facilitate edits. This ensures all docs are constantly updated and the latest information is maintained.
OCR converted documents can be recovered easily after a disaster. The documents can be stored electronically in secure servers and remain safe in the face of an emergency such as natural calamity or fire breakouts. As a result business continuity can be preserved with the help of OCR converted docs.
24/7 Support Services
We provide our customers with 24/7 services. We operate from 8 global centers which is why we can attend to OCR conversion needs round the clock.
Client Success Stories
Outsource2india Provided Scanning & Data Entry to a UK-based Software Firm
A software company from Berkshire delegated scanning and data entry solutions to O2I. Our team delivered a customized data management service in a stipulated time.Read more
Outsource2india provided eCommerce Data Entry to Bike Accessories Seller
Poland's parts and accessories supplier considered offshoring data mining and data entry needs to O2I. We offered a custom eCommerce data entry services that were well within the client's budget.Read more
We were very satisfied with the quality of service Outsource2india provided. They were able to meet our requests with great professionalism and flexibility. We look forward to having your team fulfill future projects for us.Spokesperson,
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Outsource OCR Conversion Services to Outsource2india
Outsource2india has over 2 decades of experience in OCR conversion services. We are driven by a skilled team with wide experience in converting both images and documents into digital formats. Over the years our services have assisted our clients to convert and preserve a range of documents such reproduce books, periodicals, handwritten materials, manuals journals, and questionnaires into electronic formats. We have high-end scanners; deploy the most advanced OCR technologies and back it with a well-defined conversion process to meet the diverse needs of our clients. Besides conversions, our quality experts ensure that the converted text files, printed documents, and scanned copies are properly readable, editable, and searchable in files such as Excel, MS Word, TIFF, JPEG, etc.
If you are looking for the best, cost-effective, and on-time Population OCR Conversion Services in India, get in touch with our experts now.
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- Outsource2india Provided Data Extraction to an Auckland-based Client
- Outsource2india Provided Scanning & Data Entry to a UK-based Software Firm
- Outsource2india Provided PDF to Excel Data Conversion for a Florida-based Professor
- Outsource2india Provided e-commerce Data Entry to Bike Accessories Seller
- Outsource2india Delivered Data Research and Extraction to Tampa-based Legal Consultants
- Outsource2india Provided Online Data Entry to Kansas-based Online Store
Data Entry Services in Philippines Choose us for highly efficient, accurate, and cost-effective data entry services Read More