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Outsource Invoice Processing Services

Invoice Processing Services

Invoice processing is a crucial task for any business irrespective of the fact whether it is B2C or B2B. If your invoice amount is not correct, then you might land up with a low score in your customer satisfaction numbers. Many key metrics such as number of invoices handled every month, time taken to process them, the number of people involved, etc. play a key part in ensuring streamlined business operations.

If you are looking for an experienced outsourcing provider who can handle your invoice processing work, then you have come to the right place, as Outsource2india is one of the world's leading providers of invoice processing services. With our expert invoice processing services, you can not only reduce costs, but also improve purchase controls by gaining access to better invoice process data. We can perform any task throughout the invoice processing lifecycle, including capturing and storing invoice documents, performing pre-purchase authorization, vendor payments, etc.

Our Invoice Processing Services

Invoice processing has traditionally been a manually intensive procedure, and can significantly impact a businesses' bottom line unless kept in check. Companies spend thousands of dollars every year just to address processing defects, responding to vendor queries, and matching purchases to orders. Our services not only help you to bypass such problems, but also guarantee higher quality and maximum accuracy when it comes to processing invoices. Our services include -

  • Validation of invoice data such as values, code usage, etc.
  • Matching invoices to their purchase orders
  • Checking cash handling
  • Extracting relevant data from line items and header
  • e-Invoice and receipt creation
  • Transaction logging
  • Paper invoice scanning
  • PO receipt creation for supplier invoices
  • Chat, email, and phone assistance
  • Dashboard monitoring with complete multi-level approval settings

Our 3-step Approach to Invoice Processing

Years of experience has enabled us to fine tune a thorough, streamlined process for invoice processing. There is a reason why our clients are satisfied with our services, and keep coming back to us with their requirements. Our process includes -

Invoices Received

1. Invoices Received

We receive your invoices once they are uploaded to our secure FTP server and check the data to ensure that it is accurate. We support multiple file formats including XML, so our clients never face an issue. You can even send in the invoices as email attachments.

Invoice Processing

2. Invoice Processing

Our professional invoice processors receive your invoices and check the contents for accuracy and completeness. Invoices are separated based on their complexity, and our quality control procedure ensures that in case of any doubt, the invoices are checked and verified for accuracy after taking suggestions from the client.

Invoices Sent

3. Invoices Sent

Once thoroughly checked, the invoices are imported into an accounts payable system of our own choice, and in a format you are comfortable with. The whole process is extremely streamlined and secure so as to ensure guaranteed delivery before due time.

Why Outsource Invoice Processing Services to O2I?

The best way to handle your invoice processing services is to outsource it. It makes better business sense to outsource invoice processing to an expert instead of buying the processing software yourself. Invoice processing software is also very expensive, but contributes greatly to improving the accuracy and efficiency in dealing with invoices. At O2I, apart from using high-end software to support your business requirements, we have several other key differentiators as well, such as -

  • Skilled Workforce: The competent employees at Outsource2india are equipped to process large quantities of invoices in a very short time. But that does not in any way mean that we compromise in terms of quality or accuracy
  • Exceptional Performance: Outsource2india studies your entire business workflow and tries to work out processes with the help of which your performance can be improved and your costs can be minimized. We have detailed discussions with your staff so that they do not overlook any crucial detail, thereby ensuring that overall performance never takes a hit
  • Confidentiality: Outsource2india attaches immense importance to your privacy. We have strong audit controls to ensure that no information is divulged without prior permission from our customers
  • Reduced Errors: By outsourcing your invoice processing services to us, you can be confident that there will be less errors as your invoice processing work will be in the hands of experts. Our state-of-the-art technology and infrastructure further ensure that you save processing time, while cutting costs. Purchase invoice processing at O2I is usually done by using OCR and ICR recognition technology. This helps in capturing all data, like date, vendor ID, line item and total amounts, accurately. Invoice processing software can help in streamlining the entire process thereby ensuring high quality and maximum accuracy
  • Comprehensive Reports: We can provide you with exhaustive reports of the invoices that are processed and the status of the invoices at a frequency which suits you. If required, we can also implement software that will help you receive real-time updates

Outsource2india - Your Ideal Invoice Processing Partners

At O2I, we pride ourselves on our ability to handle a variety of accounts payable procedures while reducing costs and saving time for our global clients. Our finance and accounting services are infinitely customizable as per your requirements, and we help to reduce and in many cases even eliminate the administrative work required to support purchases and invoicing.

Our experienced taskforce are always on the lookout for fraudulent or invalid vendor payments, and help you achieve internal or external audit compliance standards with ease. To top it all, we are at the forefront of the e-invoicing trend, and already support e-invoicing for our global clients. Read this article to know what the future has in store for e-invoicing.

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