Outsource Document Digitizing Services to Outsource2india

Data Entry Services

Choose Outsource2india for data entry

• Guaranteed Quality & Turnaround Time
• High project visibility
• Realise over 40% Savings
• Over 10 years of experience

Does your organization want to convert large amount of data into digital formats? If you are looking for document digitizing at a cost-effective price, then you have come to the right place. Outsource2india’s expert document digitizing services can efficiently meet your needs.

Document digitization is the process of converting manual documents into digital formats. In the process of document digitizing, any type of document like texts, images, video, business cards or periodicals are digitized and converted into digital formats such as text, html, xml, pdf, doc, xls, gif, jpeg or tiff.

The most vital contribution of data digitization is a perpetual preservation of your important documents. Another benefit is that digitized data can also be stored on any media format such as CDs, tapes or Zip disks.

The document digitization service process at Outsource2india

• Identification of customer needs - At the very beginning of the process of digitizing documents the need of the customer is thoroughly understood. The main aim of this step is to locate the exact need of the client for data digitizing
• Collection and alignment of documents - In this phase of data digitization services, the scattered documents are collected from the customer and after removing all the foreign objects like pins, paper clips and threads, the documents are aligned properly
• Scanning – In this segment of data digitizing services, aligned documents are scanned and saved as an image files
• Digital transferring - In this stage of digitizing paper documents with the use of Optical character recognition (OCR), the scanned documents or images are converted into text files
• Indexing - So as to have an easy retrieve, the documents or data are saved with detailed file names which are termed as indexing the documents
• Organizing - In this part, after taking into account the exact requirement of the customer, the documents are organized in separate or combined PDF files
• Packaging - In this last phase of document digitization, quality checking is done so as to rectify all the minor errors that might have remained and then the data is taken into a CD. Once proper packaging is complete, the CD is delivered to the customer

The benefits of data digitizing

• Perpetual preservation of all your vulnerable physical documents
• Easy storing advantages
• Effortless duplication of data
• Quick and easy retrieval
• Easy access
• Easy transportation
• Easy to share
• Makes data compatible with all modes of digital data transfer

How is document digitizing different from scanning services?

Document scanning services is a service that is used to scan the hard copies of documents into scanned images. Document digitizing on the other hand refers to is a process wherein data from newspapers, books, paper documents, business cards, periodicals or image files are converted into digitized data and delivered in any file format such as XML, HTML, PDF, Access, Excel, Word etc. The data can also be delivered in a media file.

Whatever be your choice - scanning services or document digitizing, you can count on Outsource2india for accurate, efficient and cost-effective services.

Contact us to outsource document digitizing services.

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Case Studies

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