Data entry clerks are office assistants who enter, store, and retrieve business related data based on clients' requirements. Presence of an online data entry clerk in your organization ensures that you don't have to spend time arranging and archiving business data. Let's look deeper into who is a data entry clerk; what do data entry clerks do; and what are their key skills, capabilities and responsibilities?
Data entry clerks must possess certain essential software skills like using word processors, spreadsheets, database, and other related record management software. They must also possess good written and communication skills. If the client is using any specific data management tool, then the data entry executive should be trained on that tool too.
Data entry operators or data entry clerks must possess good typing skills and ensure that they are extremely comfortable using all sorts of input devices like keyboard, scanners and other such devices used for specialized data entry tasks.
As they have to spend long hours in the same seating position doing the same job, patience and high concentration is extremely important. Having high levels of concentration and patience is not just another attribute for data entry clerks; as in case they lack this attribute, they would feel doing a thankless job, resulting in low quality output.
Simply relying on the accuracy of data is not a good practice, and it becomes a data entry operator's job to verify the accuracy of data. To do this, they have to cross-verify each and every data before entering. This is really important as inaccurate data can lead to wrong information and erroneous reports.
Even with all the verifications and assurances there could be data errors; minor or even crucial, so it is also the data entry clerk's responsibility to make necessary corrections as per the instructions and common logic before entering it onto the system.
As they regularly work with data entry and management teams, they are the best minds to suggest the most effective and efficient data management systems for your specific business needs.
Raw information is nothing but an alphanumeric dump yard, from which data cannot be retrieved automatically. So recovering right information at the right time in the right reporting style is the key.
A key issue that needs to be carefully handled is the clause on data confidentiality. In this world of cutthroat competition, losing data or data mismanagement is nothing less than a disaster. So, you have to be extremely cautious and impose stringent rules for data entry clerks.
Other responsibilities for a data entry clerk include communicating with managers and maintaining proper information flow and having general business awareness and necessary information. Additionally, it includes coordinating with other data centers and information points, coordinating with managers for generating necessary reports, understanding important and key business information, and prioritizing it.
Once you get all these right and correctly conveyed, a data entry clerk's duties will surely be an asset for your business. Outsource2india is a pioneer in outsourcing multiple solutions including data entry services for over a decade. Feel free to contact us for any data related requirements.